A Laid-Back Countryside Wedding Venue That Feels Effortless, Flexible, and Yours
Flexible venue packages designed to give you more control over your wedding day — with thoughtful amenities, straightforward pricing, and the freedom to make the celebration your own.
Most Hayvn weddings fall between $4,000–$5,900 for the venue rental
"This venue is truly STUNNING and the owners are beyond lovely!"— Kasey
Why Couples Love Hayvn
Your day flows seamlessly — ceremony, cocktail hour, and reception each have their own space, so guests stay engaged with no downtime in between.
- Indoor & Outdoor Ceremony Spaces – Say "I do" rain or shine, without dismantling your reception setup.
- Elegant Reception Setup Included – Handcrafted wood tables and chairs included — no additional rental fees or vendor coordination required.
- Ambient Lighting Included – Romantic string lights and chandeliers already installed throughout the barn.
- Spacious & Connected Layout — Seating for up to 220 guests in the main loft.
- Dedicated Bar & Catering Wing — A designated service area that keeps things smooth and behind-the-scenes.
- Social Spaces & Outdoor Fun — Lounge areas, lawn games, and multiple gathering spots throughout.
Flexibility Built Around Your Wedding
Hayvn isn't an all-inclusive venue — and that's intentional. You have the freedom to choose your own licensed caterer and vendors, while we provide a beautiful, fully prepared venue and handle the licensed bar service. Whether you decorate with family and friends or bring in your own decorator, you can create a celebration that reflects your style, priorities, and vision.
Begin your day as early as 7:00 AM — several extra hours beyond what many venues include. Because we aren't turning the venue over between events, we're able to hand those extra morning hours over to you instead.
Fire pit wood and a complimentary s'mores starter kit, ready to go for your evening.
No required in-house catering or food minimums.
Every venue cost is listed right on this page, with bar service details just a click away, so there are no surprises later.
Intimate gatherings and grand celebrations both welcome.
In-house licensed bar service with hosted, cash, or combination options and no per-person minimums for single-day rentals.
Guest Comfort & Convenience
Great hotel and Airbnb options in Eau Claire, Menomonie, and along Lake Tainter.
Just off the interstate, convenient for guests from Eau Claire, Menomonie, or the Twin Cities.
Exhaust and circulation fans keep air moving through the open loft, a portable AC unit cools the bar area, and the stone-walled lower parlor and bridal suite stay naturally cool all day. For cooler dates, commercial electric heaters warm the loft and parlor — included with your rental.
Bring your furry companions.
Dedicated venue access throughout your reserved rental period.
Beautiful & Stress-Free Experience
Rolling hills, wide-open meadows, and sunsets that light up the sky.
A Hayvn team member is on site throughout your event, keeping restrooms stocked and lending a hand with garbage and the table flip — the venue stays guest-ready all night.
Our team brings 20+ years of combined wedding-industry experience and guides you every step of the way — from your first inquiry through your final walkthrough, not just on tour day.
Everything listed above is included with your venue rental, with straightforward pricing for additional services like bar service — giving you more time to enjoy your wedding and fewer details to manage.
Choose Your Wedding Day Experience
When comparing venue size, rental hours, and included amenities, Hayvn at Hay River offers excellent value among Western Wisconsin and Twin Cities venues. Most couples choose a single-day celebration — others prefer a relaxed full weekend.
From a single-day celebration to a relaxed three-day weekend, each option offers a different way to experience Hayvn. If you're weighing dates or packages, we're happy to walk through the options with you before or after your tour.
Talk Through Your Options →Friday
June, Aug, Sept, October: $4,900
Saturday
June, Aug, Sept, October: $5,900
Sunday–Thursday
3-Day Weekend
June, Aug, Sept, October: $9,400
For $300, you can add a full Thursday (7 AM–10:59 PM) ahead of your Friday wedding, or a relaxed Sunday morning (7 AM–1:59 PM) after your Saturday wedding — extra time to decorate, rehearse, and breathe, without booking an entire second day. Couples consistently tell us this is one of their favorite add-ons.
Full Weekend Includes
- Access Friday through Sunday for rehearsal, ceremony, reception, and after-party
- Plenty of time for setup, celebration, and relaxing moments in between
- A stress-free, unhurried experience surrounded by family and friends
* Holiday dates follow Late Summer/Fall pricing for all packages, regardless of day of week.
A Few More Details
We believe wedding pricing should be straightforward. Every standard venue cost is listed above, with additional bar service details linked below — so you have a clear picture as you plan, with room for any custom requests along the way.
- Sales Tax & Card Processing — WI sales tax (5.5%) applies to venue rental. Card payments incur a 3% processing fee; no fee for checks.
- Event Insurance — A $1M policy listing Hayvn at Hay River as additional insured is required. Estimated cost: $250.
- Rate Changes — Pricing is subject to change. Rates and terms are based on contract date, not tour date.
- Refundable Damage & Care Deposit — $500.
- Setup, Table Flip & Event Support — Our team thoroughly cleans the venue before every wedding and pre-stages tables and chairs to your approved floor plan, so everything's ready when you arrive. Throughout the day, your event lead answers questions, supports your vendors, and handles the after-dinner table flip — keeping things running smoothly start to finish.
You have complete flexibility in how your décor is set up and packed away. Many couples decorate with family and friends, while others hire a professional decorator or setup team.
At the end of the evening, our simple departure checklist makes packing up your décor, gifts, and personal belongings straightforward before heading home.
Prefer not to handle the venue cleanup afterward? Our recommended venue cleaning service can take care of the post-event cleaning once your décor and personal belongings have been removed, at a reasonable hourly rate. - Bar & Beverage Service — Our in-house licensed bar service is a flat fee that includes bartenders — plus a cashier for medium-to-large events — with hosted, cash, or combination options and no per-person minimums. Click here for full bar details.
The only extras beyond what's listed above are unique add-ons or special requests.
Support That Doesn't Stop After You Book
Planning doesn't happen in one meeting — so neither does our help. Once you're booked, you'll get guides that walk you through every decision at the right time, and you can always reach out to us directly along the way.
Booked Couples Guide
Your complete planning reference — timelines, policies, and answers to the questions that come up along the way.
Bar Service Guide & Framework
Drink menu options, budgeting formulas, and a simple planning checklist for your bar service — walked through together around the 90-day mark.
Wedding Review Calls
Scheduled check-ins as your date approaches, so nothing about your day is left to chance and your plans stay on track.
Open House Visits
Once you're booked, come back and walk the space again to fine-tune layout and details. Contact us for upcoming dates.
Direct Access to Us
Questions about planning, timeline, or décor don't have to wait for a scheduled call — reach out any time as you plan.
With breathtaking views and flexible options, Hayvn at Hay River is the ideal setting for your wedding or reception.
Schedule a Tour Talk Through Your Options "From the moment I saw this place I knew it was meant to be." — Katelyn